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Finance- Administration-Service-Engineering-GHF Minutes 12/05/11

December 5, 2011

5:30 p.m. Meeting

The Finance, Service, Engineering and Gorman Farm Committee met at 5:30 pm on December 5, 2011.  Present during all or portions of the meeting were Jack Cameron, Julie Tople of Horan, Nick Datillo of Anthem, Brianna Bradford of ERC Heath, Hirt Committee members Joe Asbrock, Cindy Vaske, Kristen Methard, and Bill Mechley, Council Committee members Albrinck, Hartman, and Schaefer, Mayor Apking and Councilmembers Ranz, Vonderhaar, Lohmeier.

The purpose of the meeting was to obtain information about the Anthem ERC health insurance for 18 months commencing on January 1, 2011.  George Snyder presented a spread sheet showing that the cost savings to Evendale, assuming the same number of employees and dependents are covered, would be approximately $10,000 compared to the renewal quoted by United Health Care.  The council members present were polled and all indicated that they anticipated supporting the Anthem ERC plan.

There was further discussion about incentives or penalties that would encourage continued participation in health related activities required to achieve a 75% participation level.  That participation level will translate into a 3% deduction from the premium quotation for the next renewal period beginning July 1, 2013.

The meeting adjourned when the Council budget meeting began.

8:30 p.m. Meeting
The Finance, Service, Engineering and Gorman Farm Committee met at 8:30 pm on December 5, 2011.  Present were Council members Albrinck, Hartman, and Schaefer.  George Snyder also was in attendance.

An appropriation Transfer ordinance will be presented providing an additional $3,500 to pay the new clerk in the service department during training, $500 for the fire department to pay the fire clerk, and $5,000 to complete street light installation on new Margate.  The $5,000 payment to Duke Energy is the least expensive way to cover the street light cost.  George advised that December is also the month when unused Compensatory Time must be paid.  While he believes that enough money is in the budget, it is possible that a transfer or appropriation may be necessary to fund this payment.  When the exact amount is known, the Transfer ordinance may be amended.

George is projecting that the annual deficit will be (-$10,132) once all year end encumbrances and payments are made.  The Unencumbered balance is projected to be $14,074,535 excluding Evendale Commons.  The annual cash balance through November is $565,860.34.

The meeting adjourned at 8:45 pm.

                                                Christian J. Schaefer
                                                Committee Chairman