General Facility Layout, Inventory & Rental Lead Time

You must be an Evendale resident to rent our facilities for your family function. An Evendale business may rent our facilites for a business function.

General Facility Layout and Inventory (See Appendix for forms.)

Multi-Purpose Room (North gym): 8800 square feet; Floor surface, maple; Kitchen (ice machine; commercial refrigerator, and sinks); Capacity-tables & chairs, 574/chairs only 1230.

Community Room (Flex room): 2800 square feet; Floor surface, tile; Mirrors located on north wall; Capacity-tables & chairs, 168/chairs only 358.

South Gym (Old gym): 6860 square feet; Floor surface, maple; Capacity-tables & chairs, 430/chairs only 922.

Evendale (Adult Gathering) Room: 1020 square feet; Floor surface, carpet; Capacity-tables & chairs, 63/chairs only 136.

Smoking Ordinance (304.02 Prohibitions)

  • No person shall engage in smoking in any municipal building.
  • All designated smoking areas are outside.

Eating and Drinking Areas

No person shall engage in eating or drinking in the Recreation Center. Designated areas are the vending hallway area and rental areas.

Facility Rental

The facilities of the Village of Evendale Department of Recreation are not generally available for public rental. However, qualified groups or organizations observe the following priority list when renting and/or scheduling the use of facilities. Reservations must be made in person only at the Recreation Center. If facilities are requested for use after normal hours of operation, rental of facilities are based on the availability of personnel

Priorities for Use of the Facilities

  1. Function of the Village government
  2. Department of Recreation programs
  3. Resident groups sponsored by the Department of Recreation
  4. Resident groups not sponsored by the Department of Recreation
  5. Evendale Business groups
  6. Non-resident groups, approval at the discretion of the Director of Recreation.

Rental Procedure

  • Applications must be completed entirely by person or company requesting use of a particular facility. Applications used are outlined in the table below.
  • Supplemental guidelines and regulations, concerning some facilities, must be adhered to when using a facility.
  • The person renting/reserving any facility must be present the entire time of the event.

Rental Fees and Refunds

Fees are set, and will be reviewed annually or as needed, in accordance with Recreation Commission recommendations and guidelines.

Refunds are in accordance to existing policy and condition of facility after event usage.

Facility

Rental Form(s) RequiredLead Time

Shelter Houses

Shelter House/AlcoholOne Year

Founder’s Pavilion

Founder’s PavilionSubject to availability

Baxter Park

Baxter ParkTwo Weeks

Swimming Pool

Swimming Pool/AlcoholTwo Weeks

Multi-Purpose/North gym

Recreation Center/Alcohol Facility Use & Release of LiabilityEvent-One Year Recreational - 72 Hours

Community/Flex Room

Recreation Center/AlcoholEvent-Six Months

Group Exercise Room

Facility Use & Release of LiabilityRecreational - 72 Hours

Activity Room

Facility Use & Release of LiabilityRecreational - 72 Hours

South  (Old) Gym

Recreation Center/Alcohol Facility Use & Release of LiabilityEvent - Six Months Recreational - 72 Hours

Evendale Adult Room

Recreation Center/AlcoholOne Month

Ballfield/Ballfield Lights

Facility Use & Release of LiabilityRecreational - 72 Hours

Soccer Fields

Facility Use & Release of LiabilityRecreational - 72 Hours
*except select teams